There are many confusions associated with the concept of a virtual office. Some people think that the address used in the virtual address is not real but just created for the sake of the businesses that want them and others think that they get to own the location whose virtual address they have purchased. Both of these are incorrect assumptions.
If someone has purchased a virtual office address, it means that they will be able to use it as a physical mailing address for their GST and business registrations. They will not actually own the location that the virtual address belongs to. However, they are able to avail the necessary services that they require for their business through the virtual office provider who sold them the virtual office address.
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Physical and Virtual Services provided by Virtual Offices
These are some of the physical services that are provided by virtual offices:
- A business address that can be used for registration
- A place where mail can be stored and sent
- Conference rooms to hold meetings
- Copy and fax services
- A receptionist to converse with clients on behalf of the business
These are some of the virtual services provided by virtual offices:
- Voice over Internet Protocol(VoIP) which allows people to make calls using a broadband Internet connection
- Other phone features such as caller menus and voicemail
- A phone number that can be used strictly for business
- A virtual assistant who can converse with clients
- Cloud internet services
Misconceptions about Virtual Office Address
There are many confusions that people have when it comes to the concept of a virtual office address. Some people believe that they actually rent the building when they purchase the virtual office address which is not true. They may avail certain services such as having a receptionist or a mail delivery system through their virtual office provider but this does not mean that the building is their own.
Some people also believe that virtual offices are only for small businesses and startups which is not true. Large businesses that may prefer the work lifestyle offered by virtual offices have been found to use them as well. There are also many that believe that virtual offices can make employees less productive which has actually been proven to not be true. Although there are employees who are more productive in an office environment with a desk, there are many who prefer working from the comfort of their homes.
There are also beliefs that customers do not trust virtual address the way they do physical work locations. However, in these changing times, many people avail the services of companies online without meeting them in person that often(they may not have done this many years ago).
Communication has always been something that is important to the success of any business or organization and some are of the opinion that virtual offices do not allow their employees to have effective communication. This is not true as there are now many virtual conferencing devices and applications that help employees connect with each other without ever having to meet in person.
Reasons that Virtual Office Addresses are used
These are some of the reasons that people decide to avail the use of a virtual office address:
Redirecting mail for the company or business
The virtual office address is used as a physical mailing address to which mail is sent. The mail that is obtained can either be stored or it can be forwarded to the business owner’s home if they wish. The reason that many people use virtual addresses as mailing addresses is so they can protect their house address and also entice more of their prospective clients with the professional tone of the address they have selected.
Registering business
Businesses need a physical mailing address in order to be registered and virtual addresses fit this role perfectly. It is much cheaper to use a virtual address compared to renting an office space and using its address. The virtual address can also be used to register the business under the GST scheme since proof of address is required to do so. It is important that the business get their registration done by a trustworthy source that has a legally registered physical address in the same state as the business.
Getting a local address for clients
If a business has most of their clients in a certain place but the owner or employees of the business are working from a remote place, a virtual address can be used in order to get a virtual office space where the clients are. The business owner or employees can then meet their clients there using meeting rooms or other related facilities.
Heightening the quality of customer service
Using a virtual address, businesses can also avail certain other facilities such as hiring a receptionist who can manage phone calls and set up meetings. This will be a great way to show customers that the business is one that is professional and of a certain quality.
InstaSpaces: Best Virtual Office Services Provider in India
InstaSpaces is one of the leading virtual office providers in India. We have worked with numerous clients and have helped them successfully purchase virtual office addresses for their businesses. We have an excellent selection of virtual office addresses for you to pick from all across India.
A great team is ready here to ensure that you make the best decision regarding which virtual address to select for the success of your business. If you are ever confused about any of the concepts related to virtual offices in India, you can reach out to us on our website where our virtual assistant will be more than happy to help you. We look forward to working with you in the future and trust that you will feel the same way.
Phone:- +91–888-270-2020
Email:- [email protected]
Happy Office Hunting!
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