Virtual office providers are highly popular these days as more and more businesses want to get virtual offices for themselves. There are tons of great advantages that are associated with having virtual addresses such as increased work productivity, reduced cost and a fine work-life balance. Despite the disadvantages that may come with virtual offices such as a lack of interaction and difficulty in communication, many people love working this way.
Selling virtual offices and their addresses are not the only things that virtual office providers do. Businesses can be registered using the virtual address which acts as a physical mailing address and also gets registered under the GST scheme. In case the business has active branches in more than one state in India, it can be registered under the scheme in all of them using the virtual office address. There are also many other things that come along with getting a virtual office address.
Each service the virtual office provider offers is for a particular price. Thus, businesses should remember to check if they have the money required to purchase them. Although the cost of a virtual office is significantly less than the money paid for renting a commercial office address, every service added to the virtual office costs some money. Although they are individually cheap, they may be expensive when added up.
Services that can be received with the virtual office address(besides GST registration)
These are some of the other services that are provided by virtual office providers besides GST registration:
Call handling system
Since businesses are busy with so many things going on at the same time, they may not be able to answer every call that comes their way. They definitely require some assistance in this area as missing calls is not a good sign of professionalism. IVR is an incredible system that will handle the calls that are sent to the business. Based on the buttons dialled, different responses will be sent to the person on the other line. This means that this feature can basically be used for the entire day. IVR will have pre-recorded audio that the listeners can use to clarify the doubts that they have.
Virtual administrative assistant
Since there are so many different components to a virtual office in India, it can be difficult to manage all of them at once. Additional assistance may be required to handle the working of the office at times. Virtual administrative assistants are incredible additions to any business that is using a virtual office as they are trained to work with clients and provide them with whatever they may need.
They have various skillsets such as desktop publishing, call handling, scheduling meetings, creating presentations, organizing calendars and managing contact lists. Virtual administrative assistants are instrumental towards the smooth functioning of any business that uses a virtual office for GST registration and the importance of their role cannot be underlined enough.
Training facilities are very important for employees and employers. Employers need a place to be able to get their members together and equip them with all the necessary skills that they require in order to perform their job effectively. Training rooms are provided by virtual office providers for this purpose. The rooms usually contain chairs, projectors and even whiteboards which can be used for training purposes.
Periodic training is required to ensure that employees do not slack off and that they are motivated to continue working hard. These are also excellent opportunities for employers to meet employees face to face and assess their performance. It is also a great way of improving teamwork among employees who may not get the opportunity to see one another all the time.
Rooms for clients and business owners to meet
Although there are many clients out there who are okay with conversing with businesses using video-conferencing or phone calls, some prefer to meet them in person to discuss what they wish. Virtual office providers sell meeting rooms which are an excellent way for employers to meet with their clients and talk about whatever they need to. There are different kinds of meeting rooms that can be purchased according to the needs of the business owner. Usually, all meeting rooms have a table and a couple of chairs. These meeting rooms can be booked on an hourly basis.
Mail handling services
Virtual office addresses are physical mailing addresses for businesses and all mail that is meant to be delivered to the business will come here. These emails can be handled with the help of mail handling services that are provided by the virtual office providers. The mail can either be stored at the location of the virtual office or it can be opened, scanned and then sent to the business owner’s home address. The businesses can rest assured knowing that their mail is being properly taken care of.
Role of InstaSpaces
The team here at InstaSpaces is incredibly experienced at working with all kinds of clients and we take great pride in what we do. There is a large collection of virtual offices from which you can select the one that suits your business the very best. You need not worry if you are not very well-versed in the concept of virtual offices as we will teach you everything that you need to know. We have meeting rooms, board rooms and training rooms available for you to select from and use. Please note that each one of these is charged on an hourly basis.
We are ecstatic that we get to work with you and help provide you with all of the services that you need in order to make your business shine. No matter what happens while we work together, know that we always have your best interests at heart. Please trust us completely and we will do our best to make you proud. The virtual assistant that is available on our website will help clarify whatever doubts you may have. Please reach out to us whenever you require any assistance.
Happy Office Hunting!