InstaSpaces Blog

Network of Meeting Rooms, Training Rooms, Virtual Offices across India

How can a Virtual Office Space Plan fulfill the INC-22A Form Compliance (ACTIVE Companies) of MCA?

by Leave a Comment

Welcome to a detailed article explaining most of the aspects of MCA’s INC-22A Form for identifying ACTIVE Companies.

The deadline for fulfillment of INC-22A form is near and companies are pacing themselves to prepare and register this form to keep their companies in compliance with the MCA’s new requirement.

If you are yet to file this form or maybe even have no idea what INC-22A is all about, then you’re in the right place.

We will guide you through the basics and the requirements of filing this compliance along with the downfalls of not complying with it.

We will also let you know about the virtual office services we offer at InstaSpaces to get your INC-22A ACTIVE Tagging compliance fulfilled smoothly.

Read below and if you have some doubts or clarifications, feel free to leave them in the comments or customer query section. We will try to address every concern by replying to them.

What is the INC-22A and why is it just so Important??

The INC-22A is a form sent out in compliance by the ministry of corporate and affairs (MCA). This form requires each and every business to tag themselves as an active business by filing certain documents and details about their current business.

It follows an ACTIVE tagging process known as applicable tagging identities and verification to get the names of currently functioning companies and businesses.

It is really important to get your business filed according to the form including all the required details and photos.

This was put into effect to rid the inactive and shell business that was registered on or before 31st December 2017.

Is INC-22A really that Important??

The ministry of corporate and affairs initially set the due date for the fulfillment on 25th of April,2019. But due to the lack of proper operation of laws and structure with several businesses, most failed to fill up these forms.

Hence, MCA shifted the dates to the 15th June 2019 proving the necessity of this form.

Therefore it is very important to put yourselves into compliance and avoid the consequences of the penalties that occur from non-compliance.

Does every Company (small or big), Require to Comply by Form INC-22A?

Of course, you would require the fulfillment of INC-22A to conduct your business affairs without any restrictions or problems by the MCA (Ministry of corporate and affairs).

But do keep one thing in mind, this is required only by companies started or registered on or before 31st December 2017.

So if your company was registered after that date, you needn’t bother much about the INC-22A fulfillment.

What are the Eligibilities of Businesses/Companies to get the ACTIVE Tagging done through MCA’s INC-22A Form?

All the businesses or companies Under Companies (Incorporation) Amendment Rules, 2019 MCA notifies that every company incorporated on or before 31st December 2017 are required to file the particulars of the company and Registered office in INC 22A i.e. ACTIVE FORM.

The General Applicability of Organizations

This is highly Applicable To The All Company whether Public, Private, Listed Small, Nidhi, OPC Companies But this Excludes LLP and Branch Offices.

What are the other Reasons that Exempt my Business out of this form INC-22A??

There are a  total of six reasons for your company to be exempted from filling this form and they are pretty simple.

So your organization does not require it,

  • It is a registered business on or after 01.01.2018
  • It is under the process of strike off
  • It is under the process of amalgamation
  • It has already been struck off from the register
  • It is under  the process of liquidation
  • It has already been liquidated.

There are certain downfalls to not getting ACTIVE tag to your business.

Penalties of not Getting Active tag to your Business.

  • The first penalty is: No government fees for the form till 25th April 2019 but after the due date the same to be filled with a penalty of Rs. 10,000.
  • The second penalty is
  1. The status of the company will be Non –Complaint as a consequence of not filling of  INC 22A(ACTIVE FORM).
  2. Also, the company would not be able to file the following in the requisite to Non -filling:
  3. SH-7 (For a change in authorized capital)
  4.  PAS 3(For a change in paid-up capital )
  5.  DIR 12(for change in Director except for Cessation)
  6.  INC22 (for change in Registered office)
  7.  INC 28 (for Amalgamation/Merger)

Are there any Requirements for INC-22A apart from filling the form with Company Credentials?

There are a lot of details and necessary add-ons that need to be submitted to MCA for fulfilling and verifying your INC-22A.

The list is comparatively small and easy to complete. Here go the various documents needed per se

  • The CIN( certificate of incorporation) of the company
  • Address of the registered office of the company
  • Location( both latitude and longitude) of the registered office of the company
  • Registered email-id and mobile number for verification
  • The number of directors, auditors, cost auditors, and their details.
  • Details of CEO, CFO or a key managerial person of the organization.
  • Details of CS, CA or certifying authority
  • Details of AOG-4 and MGT-7 for the financial year of 2017-2018

And the fulfillment also requires these two photographs

  1. One of the exterior of the company with a name board along with one of the directors before it.
  2. One in the interior of the company with just the director  (for example the director sitting in the meeting room/cabin).

What can  I do if I don’t own an office space Currently which will allow me to Perform this Compliance in their Premises

The solution for this is availing a virtual office plan for company registration from InstaSpaces.

You can either rent out office space with the help of a local commercial real estate broker and pay deposits and huge monthly rental for the same.

Or you can avail a virtual office plan for company registration from InstaSpaces, at nominal monthly charges (starting INR 1000/month)

These virtual office plans, offer you a premium address of a professional business center or coworking space, along with all the documents required by ROC (Registrar of companies) for submitting them as proof of permission to allow using that address for your company registration.

How can InstaSpaces help me out?

InstaSpaces is the pioneer in providing virtual office address for government registrations through the country (in all 29 states).

They offer professional office addresses in business centers and coworking spaces at fraction of a cost, which you would end up paying for renting the smallest of offices.

With virtual office address, in addition to courier handling, the following documents are provided to allow your company to register at that address:

They do not stop here, but also make the registration process smooth and easy by enabling the following documents.

Documents and services Provided by InstaSpaces when you rent Virtual Office space for Business Registration.

  • NOC (No Objection Certificate from the Property Owner for Registration).
  • 12-Month Rental Agreement (on Stamp Paper).
  • Utility Bill (for proof of ownership.
  • Entire Documentation is completed within 3 working days.

Also, since these are professional business centers, you can always book meeting rooms and conference rooms in these spaces conveniently on an hourly payment basis (as and when required).

Further, they understand your requirements for verifications and any new compliances which might arise from MCA, for you to get a complete and stressfree solution.

How do InstaSpaces provide for INC-22A compliance?

Once you rent out a virtual office space for business registration by InstaSpaces, they allow you to conduct the following affairs to get you business INC-22A compliant.

  • They allow you to use the longitudinal and latitudinal coordinates of the building the virtual office address is located in to add in your form.
  • They help you put up a temporary signboard or setup stating the name of your company outside the building of your virtual office. You can use this to take a photo with the director of the organization.
  • They finally provide you with clean and a professional looking interior set up to capture a photo with one of the directors of your organization as proof for the interior and office.

On top of these, you will be provided with the legal documents for registration (NOC, Rent Agreement and Electricity Bill) along with courier receiving facility.

Will they Provide the Signboard for Displaying in the Exterior of the Building?

If you want to carry your signboard then that’s fine otherwise Instaspaces will take a printout of your company on A4 size sheet. So, that you can use that also to take pictures outside of your office carrying that.

But be sure the signboard contains the following details without fail

  • Company’s Full Name
  • CIN Number of the company
  • The registered office address of the business
  • Email-id of the company

All these can be done and offered under at a very minimal rate of virtual office spaces.

If you want permanent signage, that can also be arranged at additional charges.

So we hope you found this article helpful and if you do have any sort of doubts.

Leave them in the comments or inquire about them to our online instabuddies.

We hope you fill in your form early and avoid paying the consequences of not complying with the consequences.

What is an INC-22A and why is it Necessary?

by Leave a Comment

Welcome to the article explaining the basics and necessities of the INC-22A from the Ministry Of Corporate Affairs (MCA).

The fulfillment of INC-22A  form has been going around business niches  for a while now and its time people gain some knowledge about the topic and start filling it for their businesses

What is an INC-22A and why is it Necessary
INC-22A

With the rise in the number of businesses and startups in the recent few years, it is getting very hard to track down shell and inactive corporations by the Ministry Of Corporate Affairs.

Therefore by the compliance of INC-22A MCA is easily able to differentiate active and fraudulent companies from each other.

MCA launched the initiative from February of this year and the initial deadline was of 25th April 2019  but was later shifted to 15th June 2019 owing to the request from various organizations and startup companies.

The Main Reason why Businesses find it Difficult to fill up and file Their INC-22A form?

Many startups and organizations are still operating from their homes or virtual offices and find it really hard to get the form and all the proof filled up.

Especially businesses operating out of their virtual office spaces have been finding it really difficult to get the proof for their INC-22A form fulfillment.

But with the highly qualified and experienced team of members at InstaSpaces, you can easily register your business with a virtual office space and also get all the proof for your INC-22A verified and fully complied.

Well, get to more on that by the end of the article.

But first, we’ll look at the eligibility of INC-22A and the requirement to fill it up along with the drawbacks of not taking your valuable time to fill it.

Eligibility Criteria for the INC-22A by Ministry Of Corporate Affairs

Companies that have registered themselves on or before 31st December 2017 are eligible to fill the details of the company along with required pictures in INC-22A as proof. All of this must be submitted on or before 15th June 2019.

Eligibility Criteria for the INC-22A by Ministry Of Corporate Affairs
INC-22A(MCA)

However, there are certain business and organizations exempt from filling up this INC-22A form.

A Company or Business is Exempt from Filling INC-22A if

  • It is a registered business on or after 01.01.2018
  • It is under the process of strike off
  • It is under the process of amalgamation
  • It has already been struck off from the register
  • It is under  the process of liquidation
  • It has already been liquidated.

But if you are eligible it is necessary to fill up the form before the deadline to avoid late payment fine and deallocation from certain features.

Consequences of not Filling up the E-form ACTIVE before 15th June 2019

In the event of a company not filing their e-form ACTIVE before the deadline

E-form ACTIVE before 15th June 2019
E-Filling Form INC-22A

Initially, a fine of 10,000 rupees is imposed. The name of the company is removed from the registrar of companies.

Then the company is scrutinized by the government by not accepting certain forms such as

  1. SH-07  —   form submitted to change the authorized capital
  2. PAS-03 – form submitted to change paid up capital
  3. DIR-12  –form submitted to enforce change in directors
  4. INC-22 – form for the change in registered office address
  5. INC-28  –form for the process of amalgamation and demerger

As we’ve been through the consequences of not filling up the ACTIVE form lets also take a look at all the necessary documents to be submitted for the fulfillment of INC-22A.

Here’s what you need to set up the INC-22A and get it MCA ACTIVE Tagged.

  • The CIN of the Company: This is the certificate of incorporation of the company.
  • Address of the registered office of the company: This address can be automatically submitted when you submit the CIN of the company.
  • Location( both latitude and longitude) of the registered office of the company: You will need to geographically loom down the coordinates of your registered address in a digital map and enter them in the form.
  • Registered email-id and mobile number for verification: And finally, the details of the email-id and mobile number must be entered properly.

Once all these are checked in, the “send OTP” Button can be Clicked to Pass the first Stage of Verification

  • The number of directors and their details: It should be noted that the DIN of all the mentioned directors must be marked active and the status as ‘approved’.
  • Details of the Auditor: It is necessary for the company to have filed ADT-1 for acquiring the auditor into the business in the year of 2018-2019.
  • Details of the Cost Auditor: Here, it is mandatory for the business to have registered CRA-2 for the appointment of cost auditor in the financial year of 2018-2019.
  • Details of CEO, CFO or a key managerial person of the organization: They include Name, Pan and the registered number of the all the specified people in their respective roles.
  • Details of CS, CA or certifying authority: The necessary details pertaining to those roles must be submitted along with the form.
  • Details of AOG-4 and MGT-7 for the financial year of 2017-2018: SRN of the AOG-4 and MGT-7 must be published with this form to get it complied.

And finally, two really Important Pieces of Attachments are

  1. An attachment of the photo of the exterior of the building: This photo must include the signboard along with one of the working directors.

There are a list of details to be mentioned in the signboard for verification

  • Name of the company as in the registrar
  • The registered address of the company as in the registrar
  • CIN number
  • Form compliance
  • Email-id registered in the ACTIVE form

2. An attachment of photo with the interior of the building: This photo must include the interior of the working space along with one of the working directors in it.

How can Instaspaces help in filing INC 22 A form?

We (InstaSpaces) have been in the virtual office business for a while now and we are very good at what we do( bragging rights). We provide all type of professional business space solutions from high profile business centres, conference rooms to virtual office spaces for business registration.

We specialize in the virtual office space business by providing spaces in all the 29 states along with helping and guiding you to fill the final attachments of the  INC-22A.

We provide co-working and virtual office spaces at a much cheaper rate than anyone in the country along with government registration to get your business MCA e-ACTIVE.

Documents provided as soon as you Register your Business in one of our Spaces

The following Documents are Provided as soon as you Register your Business in one of our Spaces

Register your Business in one of our Spaces
Register your Business Space
  •  A NOC Certificate ( no objection certificate)
  • 12-month rental agreement ( on stamp paper)
  • Utility bill And as added perks
  • the whole documentation process is completed within three days at the max.

What we can do to get your Business MCA ACTIVE?

We allow all our virtual office space owners to

  • Use the latitude and longitudes of the physical location of the address in the INC-22A form
  • Take a photo of the exterior of the building along with one of the directors and company signage behind them.
  • Take a photo of the interior of the office space along with the director (we will provide clean and professional office spaces for you)

But do keep in mind, that the Company Signage must Contain the following Details as listed

  • Company’s Full Name
  • CIN Number of the company
  • The registered office address of the business
  • Email-id of the company

And when all that’s done and dusted you can own the virtual office space along with all the brilliant services we offer.

MCA: Due Date extended from 25 April, Companies can now file ACTIVE/INC-22A form till June 15

by Leave a Comment

Ministry of Corporate Affairs has extended the deadline for submission of INC-22A or ACTIVE form to 15th June 2019, giving companies more time to comply with a provision aimed at detecting shell (Fake or Fraud) registered companies.

 

“It has been finalized to extend the date to 15th June 2019” confirmed by Ministry of Corporate Affairs, official.

The disclosure rules, which got implemented from February, makes it compulsory for registered companies to upload pic/photo of their business location with minimum one director. The last date for submitting the form was Thursday, 25th April 2019. The decision came after the Ministry of Corporate Affairs received requests from Industry associations to extend the deadline, as many companies are yet to complete filling the Form 22 -A. New companies and Startups have pointed out that many of them operate out of homes/shared premises or Virtual offices.

The Government of India has launched a crackdown on Shell/Fake/Fraud companies as part of the anti-black money drive and this new rule were follow-up measures to establish the existence of only genuine registered companies. Names of thousands of shell companies were erased as a part of this move

MCA ACTIVE tagging form/INC-22A deadline extended for businesses or companies registered in India to 15 June
MCA ACTIVE/INC-22A deadline extended for business or companies registered in India

The new norm requires all companies to upload a pic/photograph of the external side of their registered office with a name board displaying the companies name, corporate identity number, address of the company, email address and phone number. The company has to upload a pic/photo of the company interior showing at least one director who will also sign the form 22 -A.

What is INC-22A/ACTIVE form

This new electronic form INC 22A, In full for it is called as, e-Form ACTIVE (Active Company Tagging Identities and Verification), was notified as part of the Companies (Incorporation) Amendment Rules, 2019 in February 2019. If the form is filed within the due date, there is no fee, while late filing will attract a fine of Rs 10,000. Any company, who does not follow the Government norm, those companies would not be able to change its capital structure or carry out any merger or amalgamation.

MCA INC-22A/ACTIVE form compliances

InstaSpaces provides virtual offices at professional co-working spaces and business centers. Therefore a proper physical office is provided for complying to the MCA Active Companies Tagging / INC 22A Form.

At these offices, you will be allowed to take the photograph as per MCA compliance of the exterior (with company signage) and interior (in a professional cabin with Director in it). You can also capture the exact Geo-ordinate or Lat/Long of the location for compliance

  1. INC-Form 22A purpose.
  2. Contents of the Signboard of the company for MCA Active
  3. Form Compliance
  4. Name of the Company
  5. CIN Number
  6. Registered Office Address
  7. Email ID (as per MCA)

Now that ACTIVE/INC-22A deadline extended to 15 June, you can complete all your formalities and compliance’s required as per MCA instantly. Further, you don’t need to fill the form at the office location only, you can click the images once, and then you or your chartered accountant can upload them at their own convenience.

Book Virtual Office Now 

Cost of the virtual office address is RS. 1000/ per month for Business Registration.

For all our existing Virtual Office Customers, Inc-22a or ACTIVE tagging form formalities can be requested from the venue partner at a special price of Rs. 3000/- + GST. Therefore, providing an opportunity to save yourself from the penalty of Rs. 10,000 for non-compliance.

For more information contact us 24/7 —- +91 8882702020

Is virtual office good enough for fulfillment of MCA Active Company Tagging/INC 22-A Form?

by Leave a Comment

The government of India has recently announced the address validation form as per the FORM INC-22A (ACTIVE) included in the Companies (incorporation) Rules, 2014, after rule 25 which has to be followed.

What is the MCA New E-Form INC 22A (ACTIVE)?

The MCA (Ministry of corporate and Affairs) under the company law requires the companies to fill out the E-form INC-22A for the address confirmation while the form has the name tag applicable tagging identities and verification (ACTIVE). This new form is applicable for all the registered companies under the companies act 2013.

Instaspaces Virtual Office for Ministry of Corporate Affairs INC-22A ACTIVE Company Tagging Form, MCA Compliance and Company Registration
Instaspaces Virtual Office for MCA INC-22A ACTIVE Tagging

Applicability of Form INC-22A (Active) by MCA

The latest revision of rule has been applied on the companies incorporated on or before the 31 December 2017 has to file the details of the business and its relevant registered office location within the e-Form ACTIVE (Active Company Tagging Identities and Verification) on or before 25th April 2019.

Points Under Notification for INC 22A

  1. Notification Date: 21st February 2019
  2. Effective Notification Date: 25th February 2019
  3. Companies Applicability: Companies incorporated on or before 31st December 2017
  4. E-Form Applicability: INC-22A (Also known as e-Form ‘ACTIVE’)
  5. DIN Status: Status of DIN of directors must be ‘Approved’ at the time of filing.
  6. Last date of Filing of Form: 25th April 2019
  7. Form Filing Fees: NIL
  8. E-Form Filing fees: Rs. 10,000/-
  9. DSC (OPC): One director
  10. DSC (Other than OPC): Two Directors / One Director and One KMP
  11. Rule Applicability: Rule 25A of Companies (Incorporation) Rules, 2014

Due Date of Form INC-22A (Active) by MCA with Penalty

The government has made it compulsory filing of Form INC-22A (Active) and it has to be filed on or before 25th April 2019. Also, there is a penalty applicable if it is filed after 25th April 2019 of Rs. 10000 or the company’s name will be deleted from the Registrar of companies.

Invalidation of forms if INC 22A filing missed

In case a company fails to file the MCA INC-22A or ACTIVE from, the government will not accept certain forms including but not limited to:

  1. SH-07 (Change in Authorized Capital)
  2. PAS-03 (Change in Paid-up Capital)
  3. DIR-12 (Changes in Director except for cessation)
  4. INC-22 (Change in Registered Office)
  5. INC-28 (Amalgamation, de-merger)

Ineligible Companies Under the INC-22A Form

  1. Struck off companies
  2. Companies under the process of striking off
  3. Companies under liquidation
  4. Amalgamated or Dissolved companies

How can Virtual office solutions, help in this situation?

InstaSpaces provides virtual offices at professional co-working spaces and business centers. Therefore a proper physical office is provided for complying to the MCA (Ministry of Corporate Affairs) Active Companies Tagging / INC 22A Form.

At these offices, you will be allowed to take the pictures as per MCA (Ministry of Corporate Affairs)compliance of the exterior (with company signage) and interior (in a professional meeting room with Director in it). You can also capture the exact Geo-coordinate or Lat/Long of the location for compliance INC-Form 22A purpose.

Instaspaces provides best virtual office in India for GST Registration, Company Registration and MCA Compliances.
Instaspaces Virtual Office

Contents of the Signboard of the company for MCA Active

  1. Form Compliance
  2. Name of the Company
  3. CIN Number
  4. Registered Office Address
  5. Email ID (as per MCA Ministry of Corporate Affairs)

Therefore with this service, you can complete all your formalities and compliance’s required as per MCA (Ministry of Corporate Affairs) instantly. Further, you don’t need to fill the form at the office location only, you can click the images once, and then you or your chartered accountant can upload them at their own convenience before 25th April 2019, from anywhere.

For more detailed information contact us 24/7 @ +91 8882702020.

Virtual Office Address starts with Rs. 1000/per month.

Book Now

Office Photos required for MCA Active Company Tagging Form/INC 22-A Form? Last Date is 25 April 2019.

by Leave a Comment

As you must be knowing about the latest MCA (Ministry of Corporate Affairs) norms, now as per the new rules from MCA (Ministry of Corporate Affairs) for compliance for E Form Active INC 22A

If the company fails to file e-form INC 22A-ACTIVE within the prescribed period of time it shall be marked as “ACTlVE -non-compliant” on or after 26 April 2019 and shall be liable for action under sub-section (9) of section 12 of the Act.

MCA’s (Ministry of Corporate Affairs) reason for the same is to know and terminate all shell (fraud) companies, as it will only allow registration of compliant and genuine companies.

The following requirements are to be provided/fulfilled.

  1. Company Details
  2. Name & Reg. Office
  3. Latitude & Longitude (RO)
  4. Mail ID & OTP verification
  5. No. of Directors with DIN (Disqualified and Non-KYC DIN cannot be entered).
  6. The form is required to be submitted along with the following photographic attachment.

Photo of the following shall be required from space partner

  1. Outside of the building
  2. Inside Premises with the presence of at least 1(one) Director /KMP who is affixing DSC to the e-form.

How can Instaspaces help?

We at InstaSpaces have the answer. We provide virtual offices at professional co-working spaces and business centers. Therefore, a proper physical office is provided for complying to the MCA (Ministry of Corporate Affairs) Active Companies Tagging / INC 22A Form.

At these offices, you will be allowed to take the pictures as per MCA (Ministry of Corporate Affairs)compliance of the exterior (with company signage) and interior (in a professional meeting room with Director in it). You can also capture the exact Geo-coordinate or Lat/Long of the location for compliance INC-Form 22A purpose.

Contents of the Signboard of the company for MCA Active

  1. Form Compliance
  2. Name of the Company
  3. CIN Number
  4. Registered Office Address
  5. Email ID (as per MCA Ministry of Corporate Affairs)

Therefore, with this service, you can complete all your formalities and compliances required as per MCA (Ministry of Corporate Affairs) instantly. Further, you don’t need to fill the form at the office location only, you can click the images once, and then you or your chartered accountant can upload them at their own convenience before 25th April 2019, from anywhere.

Instaspaces provides best virtual office in India for GST Registration, Company Registration and MCA Compliances.
Instaspaces Virtual Office

 

For more detailed information contact us 24/7 @ +91 8882702020.

Virtual Office Address starts at Rs. 1000/per month.