Virtual offices are surging in popularity like they never have before and it is because of how convenient and accessible they are. They are great options for small and medium-sized businesses that may not have the money to get a commercial office space. They also provide businesses with all the extra facilities that they need to run. This includes call handling services and virtual assistants to help businesses communicate with their clients.
They also allow businesses to register themselves in an official capacity and under the GST scheme. Mail handling and delivery is another service that is offered by virtual office providers which are known to be extremely popular. Many businesses use this service so that they don’t have to handle their mail on their own.
If you are a business that has just gotten a virtual office, you may be wondering how you can get your mail and whether there are services to help you. It brings me great delight to tell you that there are actually mail handling services offered by the virtual office provider to help you out. The next question you may ask is how much these services may cost. If you want to know the answer, please read on below.
Mail handling services that are offered by Virtual Office Providers
When it comes to the virtual office for mail handling services, there are many ways in which they can be provided to the business. The business should select whichever one they think will be the best for their business and situation. These are some of the ways in which mail is handled:
In certain cases, the mail will be directly sent to the virtual office address since it is used as the official corporate mailing address. In that case, someone will have to be there to handle the mail. The business can get a mail delivery service supplied to them by the virtual office provider. This mail can then be scanned and sent to the business by the service.
The business can set a time each week for receiving their mail. Thus, they will be able to get their mail regularly without any delays. The business will then be able to check all of their mail electronically without having to open any of it by hand. This is a great solution for businesses who may not have the time to go and collect their mail directly from the virtual office in India.
Retrieval from Office
In this option, the virtual office provider can collect all of the business’ mail on their behalf. They will then call the business and ask them to come and get their mail whenever it is ready. The business can then get their mail from the virtual office provider when they are free.
Collection by Virtual Office Assistant
In case the business does not want to handle their mails on their own, they can get a virtual office assistant. They can handle all of the mail that the business gets on its own. They will dedicate themselves to working on everything that the company asks them to. This may extend to many duties such as call handling, social media management, and scheduling meetings as well. They are supposed to be very efficient so they can handle the weight of all the responsibilities that they have. The virtual office assistant will have to handle the mail the way that the business tells them to.
If the business tells them that it is ok to open all of the mail and read the contents, they can do so. They will then be able to condense the information that they got from the mails and then relay it to the business. In certain other cases, the business may want the virtual office assistant to only send them the mail when they get it. They may not want the virtual office assistant to read the contents of their mail as they may contain confidential information about the business.
Thus, they would like to get the mail directly without any modifications. It is important for the business owner and the virtual office assistant to have an excellent working relationship. If they don’t, this can lead to many problems between them down the line. A lack of trust and transparency can be detrimental to the success of the business.
Keeping the residential address as the mailing address
Certain business owners actually keep their own residential address as the mailing address for their business. Thus, they will collect all of their own mail and take care of it themselves. This can be problematic in certain cases as professional and personal mail can get mixed up. In instances like these, the business owner may not be able to sort through the mail with ease. They may end up getting all of their mails jumbled up, leading to problems later on. Only business owners that are able to categorise their mail effectively should go with this approach. They will be able to separate their mail properly and respond to whatever they have to with ease.
Free or not?
We hope that you are clearer about the kinds of ways in which you can get your mail through the help of a virtual office provider. Now, you may be curious to know about what these services cost. We are pleased to tell you more about that here. In case the mail is received at the virtual office, there will be someone there to collect it for you. They will email you once the mail has been received so you can go and get it.
There will be no additional charges for this. In case you want the mail forwarded to you, courier charges will be applicable. The amount that you would have to pay is dependent on where the virtual office is and where you are. If the distance between you and the virtual office is greater, you may have to pay more money to receive your mail. This would mean that you would have to pay less if the distance is smaller.
InstaSpaces: Premium Virtual Office Services Provider at Cheapest Prices in India
Virtual office providers have more clients than ever before because of the rise in the number of businesses that have adopted a virtual style of work. Instaspaces is one of those virtual office providers that aims to provide its clients with whatever they need in as excellent a manner as possible. The team at InstaSpaces consists of 30 members; each one tries their very best to ensure that the clients are satisfied with whatever they get. The team members are experienced at whatever they do individually and are also fantastic when they get together to complete a piece of work.
We have each other’s backs and will have yours too if you choose to work with us. Since Instaspaces has worked with people from all over India, we will be able to help you no matter which part of India you are from. We have a variegated array of virtual office addresses all across India. Thus, you will have a large collection of great virtual office addresses to choose from. If you tell us what you are looking for specifically as well as the budget that you are working with, we can help narrow down the options so that you will have a smaller and more specialised field of virtual office addresses to choose from.
In addition to providing virtual office addresses for GST registration, we can also offer official and business registrations for your business. We will also provide you with all of the necessary documents for the registration process including the No Objection Certificate(NOC) and electricity bill. You will not have to worry about doing the registration alone as we are there to assist you. In case the results of the registration do not turn out to be positive, we will provide you with a complete refund.
We also offer other services to help your business. You can rent meeting rooms, training rooms, board rooms, private offices, video conferencing rooms, and interview rooms at an hourly rate. Each room that we offer will have special amenities to help you with whatever that you need. In case you run into technical problems in the rooms related to a weak Internet connection or difficulties associated with your virtual meetings, we will be there to provide you with whatever assistance you may need at that moment.
We also offer mail delivery and call handling services. We understand how hard it can be to constantly monitor your business which is why we have these services to help you. You can also hire a virtual assistant to aid you in managing all the parts of the business. They will be able to represent the business on your behalf to any prospective clients that may want to work with you. We are incredibly excited when we think of getting to work with you. Helping people and seeing them satisfied is what drives Instaspaces to be what it is today. We will be there for you throughout your time with us and do our best to make sure that you leave us with a smile.
Happy Office Hunting!