As an outcome of the COVID-19 pandemic, many businesses and organizations have shut down their offices for the time being and their workers are operating from home. If this new arrangement has been successful, business owners may be interrogating the need to carry on having a dedicated physical office space when the government permits businesses to reopen.
A virtual office is part of the flexible business market and it provides businesses with a physical office address and access to traditional physical offices, accessories, meeting rooms, and other services as needed, without the long-term financial allegation.
Making a transition from your regular office to your virtual office is the first go through step for enhancing your business according to the advancements of the business market.
Before moving on to the “how” question, let’s discuss the “why” question. Why would one need to make the transition?
The answer is quite simple, it is because everything is going online, whether it be a small handloom business or a start-up ferry business. The business going online is actually not big-a-deal but managing it online is. The business running online is handled from an office at a physical place/location. There are not many difficulties in running a business from a physical office but all smooth business processes can be achieved from a virtual office.
Like it is so easy, stay at home, open your laptop/mobile, check some emails, or reply if necessary, talk to your co-workers, employees on how this lifestyle is so comfortable just because you decided to bring your office at home. Now it may seem very pleasant, Yeah obviously it is, but now it’s time to grab the “how” question as it is the main subject.
Their various factors you need to keep before making a transition
That said, if a physical office is most suitable for your business, there are ways that we can help keep your costs down. For example, we offer flexible leases that ensure you would not be burdened with a long-term commitment that drains your funds. We also provide dedicated desk space, a fantastic choice for those who need their own personal space but do not want to splash out on a whole office.
Trust and brand image: – Having a strong brand image and earning the trust of your customers is essential for the reputation of your business. In the eyes of your customers (and potential customers), having a virtual office may risk making your business seem unprofessional. Furthermore, if you cannot afford physical office space in a location that suits your business or sector, it ultimately makes more sense to hire out a virtual office.
Flexibility: – Maintaining a healthy work-life balance is incredibly important, as is being able to work in conditions that suit you. In a physical office, there is less of a chance of achieving both of these things. Firstly, staff will have to spend time commuting to work, taking valuable time away from their out-of-work life.
Virtual Office Space with Business Registration: – Register your company anywhere in India without a physical address with virtual office address. You will be provided with complete documentation, prime location address & all in-office services.
Virtual Office Address with GST Registration: – Register for a GST number anywhere in India with the help of a virtual office. With a virtual office address, you will be able to register for GST for that location. Moreover, you will be provided with all necessary documentation like NOC, Agreement, Signage, Electricity Bill.
Virtual Office Space with Mailing Address: – If you need a prime office address for the purpose of courier handling then a virtual office is the solution for you. With the help of a virtual office in India, you can get an address for mailing purposes at prime business centers anywhere in India.
Virtual Office with Dedicated Desk: – The Virtual office service offered will be with a Dedicated Physical Desk with a Documents storage drawer (for keeping your books of accounts), and your GSTIN number will be posted at the desk for the entire duration of the agreement term. The agreement will incorporate all these terms. You will also often have the option to utilize physical meeting rooms at the same location where you receive your mail.
Network services: The most important factor of all is your internet connectivity. You really need to access the internet for your virtual office. Working with Emails, conferencing with employees, handling payments, discussing with clients on online meetings, etc. So, checking for accessibility of network services from the virtual address location is the first concern.
Electricity power: Not a highlighted one, but still an important factor, similar to the first one as a physical factor, electricity power is required for the electronic devices to keep running and connected to the internet.
Cost: – Keeping your overheads down is one of the most crucial considerations when making business decisions, particularly when it comes to deciding where to establish your business. If you are looking to lower your outgoing expenses, it could be worth considering a virtual office in Bangalore and all over India. Physical office space is much more expensive, and prices are only continuing to surge.
The backup for such situations can be easily managed.
- Unity: There should be unity in the decisions of each and every employee supporting the transition. There is almost a nil chance that people will go against the decision of the transition, but if there are any, it’s the responsibility of the organization heads to handle them softly, or else the organization may have to suffer.
- Adaptability: Adapting the virtual process instead of from the physical process would take time, but after getting used to it, it will be very easy and comfortable for everybody to accept the fact that the transition was successful. So make sure, everybody is adaptive and the transition and changes to the business in course of the transition won’t affect the business and employees.
- Business connections: Each and every business has connections with other businesses, irrespective of popularity, size, type, etc. For e.g., an IT-based business can have ties with an Electric based business, a food-based business can be partnered with an agricultural business, etc. These connections play a crucial role in this transition. A business can benefit from its allies by setting up its new virtual office or advertising the new facade.
- Flexibility: There should be flexibility for a transition that requires each atom of the business organization to work according to the changes caused due to the transition. More the flexible the organization is, the more successful the transition will be.
We have discussed the factors that may affect the transition. Now it’s time to know the method, i.e., how to actually make a transition.
First, according to your business needs, you need to find a virtual address provider and a cloud service provider. You will have to plan the cost and time simultaneously so that while transitioning, the business doesn’t suffer and does not lose any assets. Make sure to test and evaluate some options before finalizing the best one.
After choosing the right tools for your online business, you have to begin setting up data for registration for your virtual address and synchronize everything before bringing your workers and client information on them as well.
Spend some time reasoning about the suggestions of an office switch from your team’s point of view. With this type of sensitive and diligent approach, you will soon be acquiring more of your best work done from a comfortable, flexible, and affordable virtual office space.
Going virtual is an air-sea rescue effort. It required support from each and every worker. And we have come to know that the shift from a physical office to a virtual office is just the beginning point. Continuing to progress and evolve the organization’s culture and worker skill sets is as vital as ever.
So should you choose a Virtual Office or a Regular office in India?
When deciding between a virtual and a traditional office, it ultimately depends on what stage your business is at and what you are trying to achieve. For those looking to save money whilst concentrating on growing and planning for the future, a virtual office may be the right choice. Allowing you to cut down on rent costs whilst still having an address (so as to maintain your brand image), could be the best option for burgeoning businesses. The added benefits of virtual offices being more environmentally friendly and allowing for flexible working might also be appealing.
If you can’t decide which type of office is right for your business, contact INSTASPACES We will evaluate your requirements, helping to find a solution that is best suited for your budget and brand.
Happy Office Hunting!