Given the developments in technology and the opportunities that are available, virtual offices are becoming more and more popular. With an increase in entrepreneurs and more small businesses starting up each year, the traditional model of a corporate office is changing.
So, what are the different types of virtual office? Well, in order to answer that question, we first need to establish what a virtual office actually is. Put very simply, a virtual office provides a business with access to office services and facilities without the need for business owners to actually go to, or be in, a physical office.
This allows small business owners to increase their reputation and productivity without the same level of cost that is typically incurred when renting or buying an actual office. Depending on the size of the business, there are different services that can be utilized and which one you choose depends on your business that can be customized according to the specific needs.
A virtual receptionist: This is a type of virtual office helper that you pay a fee to use for their service. They may answer phones, receive mail, forward mail, pay bills and so on. The list of services for a virtual receptionist is limited only by your budget and your imagination.
A telephone answering service: This service generally provides you with a local number that you can use as your own. The company will answer the phone as if you occupied the building. They will use your name or your business name when answering and basically give the impression that you are in the office. Messages will be taken and relayed to you. They may even transfer calls directly to you, once again giving the impression that you are in the building.
Virtual office address: One of the biggest reasons most smaller businesses or business owners may seek a virtual office is for an address. Nothing smells of small time more than using a home address or PO Box. You might as well announce that you are a one-man show. With the variety of nice office suites and office building addresses you can give the impression that you have a location in most any area in the United States or the world for that matter. And, in combination with the services shown above, nobody will know that you are not in a large premium office space with employees and all.
Conference rooms and meeting space: If you have access to a virtual office company in your general vicinity, one of the nice offerings is the ability to use a professional fully equipped conference room. When meeting with a client or business associate, who wants to meet at Starbucks? With many companies willing to rent premium meeting rooms at a reasonable price, it only makes sense to put your best foot forward. Often times these conference rooms come with coffee and tea, white boards, conference phone, big screen monitors and other big dollar features. It’s a great way to offer the professional appearance that you want for your prospects or associates.
Many other services are offered, things like shared office suites, time-share type office space, couches, chairs, phones, you name it. If someone wants to rent it by the hour it is almost certainly available.3 111